Beamwise helps landlords and property managers keep rental properties compliant across the Republic of Ireland and Northern Ireland. To do that we process personal data about landlords, contractors and tenants, and we store compliance certificates that can reveal details about a property and who lives there.
Because we operate on both sides of the border we work under two separate but similar regimes: EU GDPR for properties in the Republic of Ireland and UK GDPR for properties in Northern Ireland. This page explains what we collect, why, and the rights you have.
What we process
- Account & landlord data — name, email, and the properties in your portfolio.
- Tenant data — name and contact details, and the tenancy you are linked to, so we can deliver the certificates you are legally entitled to.
- Contractor data — business name, qualifications and registration numbers, used to verify who may fulfil a requirement.
- Compliance documents — certificates you or your contractor upload, stored privately and access-controlled.
Lawful basis
- Contract — providing the Beamwise service to account holders.
- Legal obligation — delivering compliance certificates to tenants where the law requires it (for example the Northern Ireland gas and electrical copy obligations).
- Legitimate interests — securing the platform, preventing misuse, and maintaining an audit trail for disputes and enforcement.
Where data is stored
Data is hosted in the European Union. Certificates are held in private, access-controlled object storage — never in a public location and never embedded in the database. Documents are immutable and versioned: we add new versions rather than overwriting records.
Retention
We keep data only as long as we need it. Certificates are records that may be needed as evidence, so they are retained for the life of the tenancy plus a tail. Audit-trail entries are kept for six years. Tenant contact details are minimised after a tenancy has ended and is no longer referenced by any active tenancy. Our current retention schedule is defined centrally and reviewed regularly.
Your rights
Under both EU and UK GDPR you have the right to access, correct, and — subject to our legal obligations — erase your personal data, to restrict or object to processing, and to data portability. To exercise any of these, contact privacy@beamwise.ie. You may also complain to your supervisory authority: the Data Protection Commission (Ireland) or the Information Commissioner’s Office (UK).
Not legal advice
Beamwise provides compliance-tracking tools, not legal advice. Compliance requirements differ between jurisdictions and must be verified by a qualified professional.